accountchart

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accountchart [2025/02/07 02:54] – chillhubadminaccountchart [2026/07/10 09:05] (current) – chillhubadmin
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-==== Account Charts ====+==== Charts of Accounts ====
 If you’d like to use the accounting features in Chillhub, refer to the following guide for step-by-step instructions on configuring the chart of accounts, account rules, and financial periods. If you’d like to use the accounting features in Chillhub, refer to the following guide for step-by-step instructions on configuring the chart of accounts, account rules, and financial periods.
   * [[accountchart#manage_chart_of_accounts|Manage Chart of Accounts]]   * [[accountchart#manage_chart_of_accounts|Manage Chart of Accounts]]
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   * [[accountchart#manage_account_rules|Manage Account Rules]]   * [[accountchart#manage_account_rules|Manage Account Rules]]
     * [[accountchart#account_rules_form|Account Rules Form]]     * [[accountchart#account_rules_form|Account Rules Form]]
 +For more information on accounting features and financial reports, please refer to the [[accountreport|Accounting & Financial Reports]].
  
 === Manage Chart of Accounts === === Manage Chart of Accounts ===
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   - Navigate the Accounts Chart page by selecting **Menu** -> **Accounting** -> **Accounts Chart** \\ {{:coa:coa_2.jpg?200|}} \\ {{::coa:coa_1.jpg?600|}}   - Navigate the Accounts Chart page by selecting **Menu** -> **Accounting** -> **Accounts Chart** \\ {{:coa:coa_2.jpg?200|}} \\ {{::coa:coa_1.jpg?600|}}
   - The following options are located on the toolbar   - The following options are located on the toolbar
-    * {{mdi>magnify?24}} **Search**: Allows you to search for specific data +    * {{mdi>magnify}} **Search**: Allows you to search for specific data 
-    * {{mdi>refresh?24}} **Refresh**: Updates the current view by reloading the data +    * {{mdi>refresh}} **Refresh**: Updates the current view by reloading the data 
-    * {{mdi>download?24}} **Export to Excel**: Enables exporting the current view data to an Excel file. +    * {{mdi>download}} **Export to Excel**: Enables exporting the current view data to an Excel file. 
-    * {{mdi>plus?24}} **New**: Creates a new entry or record in the system.+    * {{mdi>plus}} **New**: Creates a new entry or record in the system.
   - More options:   - More options:
-    * {{mdi>unfold-more-horizontal?24}} **Expand all**: Expand all account root types +    * {{mdi>unfold-more-horizontal}} **Expand all**: Expand all account root types 
-    * {{mdi>unfold-less-horizontal?24}} **Collapse all**: Collapse all account root types +    * {{mdi>unfold-less-horizontal}} **Collapse all**: Collapse all account root types 
-    * {{mdi>calendar-range?24}} **Configure Financial Period**: Set up financial periods and define opening balances for each account. +    * {{mdi>calendar-range}} **Configure Financial Period**: Set up financial periods and define opening balances for each account. 
-    * {{mdi>gavel?24}} **Configure Rules**:  Specify default accounts for particular transactions and industries.+    * {{mdi>gavel}} **Configure Rules**:  Specify default accounts for particular transactions and industries.
   - Data Table: //(Note that some of these columns may be hidden in the row details)//   - Data Table: //(Note that some of these columns may be hidden in the row details)//
-    * {{mdi>chevron-up?24}}: Expand row to view more details/child accounts. +    * {{mdi>chevron-up}}: Expand row to view more details/child accounts. 
-    * {{mdi>chevron-down?24}}: Collapse row to hide details/child accounts. +    * {{mdi>chevron-down}}: Collapse row to hide details/child accounts. 
-    * {{mdi>pencil?24}}: Edit account details (Mobile View: expand row to access) +    * {{mdi>pencil}}: Edit account details (Mobile View: expand row to access) 
-    * {{mdi>delete?24}}: Delete an account (Mobile View: expand row to access) +    * {{mdi>delete}}: Delete an account (Mobile View: expand row to access) 
-    * {{mdi>plus?24}}: Add a child account (Mobile View: expand row to access)+    * {{mdi>plus}}: Add a child account (Mobile View: expand row to access)
     * **Account**: Name of account     * **Account**: Name of account
     * **Code**: Unique account code.     * **Code**: Unique account code.
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     * Current Asset: //Short-term assets expected to be converted into cash within one year (e.g., cash, inventory, accounts receivable)//      * Current Asset: //Short-term assets expected to be converted into cash within one year (e.g., cash, inventory, accounts receivable)// 
     * Non-current Asset: //Long-term assets that will not be liquidated within a year (e.g., land, buildings, equipment)//      * Non-current Asset: //Long-term assets that will not be liquidated within a year (e.g., land, buildings, equipment)// 
 +  * **Obsolete**: Mark this account as obsolete to indicate it is no longer used. Obsolete items will be hidden from selection in future transactions but retained for historical records. 
   * **Liability Type**: Current Liability/Non-Current Liability (only applicable when root type is **Liability**)   * **Liability Type**: Current Liability/Non-Current Liability (only applicable when root type is **Liability**)
     * Current Liability: //Debts or financial obligations expected to be settled within one year (e.g., accounts payable, SST tax payable).//      * Current Liability: //Debts or financial obligations expected to be settled within one year (e.g., accounts payable, SST tax payable).// 
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   * //Cash Account Attributes//   * //Cash Account Attributes//
     * **Cash Account**: Indicates that the account can be used for receiving or making payments (e.g., bank accounts, cash in hand). Only applicable when root type is **Asset**     * **Cash Account**: Indicates that the account can be used for receiving or making payments (e.g., bank accounts, cash in hand). Only applicable when root type is **Asset**
 +    * **Credit Card Payable**: Indicates that the account can be used for making payments. Only applicable when root type is **Liability**
     * **Exclude from Statements**: Prevents payment transactions related to this account from appearing in **debtor or creditor statements**. This is useful for handling overpayments or advance payments, which can be applied to future invoices instead of being refunded. Only applicable for **Cash Account**     * **Exclude from Statements**: Prevents payment transactions related to this account from appearing in **debtor or creditor statements**. This is useful for handling overpayments or advance payments, which can be applied to future invoices instead of being refunded. Only applicable for **Cash Account**
   * //Inventory Account Attributes//   * //Inventory Account Attributes//
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     * **Cost of Good Sold Account**: The corresponding Cost of Goods Sold (COGS) account when inventory items are sold. Only applicable for **Inventory Account**     * **Cost of Good Sold Account**: The corresponding Cost of Goods Sold (COGS) account when inventory items are sold. Only applicable for **Inventory Account**
     * **Inventory Adjustment Account**: The corresponding Cost of Goods Sold (COGS) account when there are adjustments on the inventory item. Only applicable for **Inventory Account**     * **Inventory Adjustment Account**: The corresponding Cost of Goods Sold (COGS) account when there are adjustments on the inventory item. Only applicable for **Inventory Account**
 +  * //Liability Account Attributes//
 +    * **Taxes Payable/Deferred Account**: Marks the account as used for tracking tax amounts. Only Applicable when the root type is **Liability**.
   * //Expense Account Attributes//   * //Expense Account Attributes//
     * **Cost of Goods Sold**: Indicates that the account is a COGS account, covering any costs directly tied to producing products sold to customers (e.g., direct labor wages, purchase price, shipping costs). Only applicable when root type is **Expenses**.     * **Cost of Goods Sold**: Indicates that the account is a COGS account, covering any costs directly tied to producing products sold to customers (e.g., direct labor wages, purchase price, shipping costs). Only applicable when root type is **Expenses**.
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 === Configuring Financial Period === === Configuring Financial Period ===
   - Navigate to Accounts Chart page   - Navigate to Accounts Chart page
-  - Click {{mdi>calendar-range?24}} **Configure Financial Period** button at the top right.+  - Click {{mdi>calendar-range}} **Configure Financial Period** button at the top right.
   - Managing Financial Periods:   - Managing Financial Periods:
-    * To create new financial period, click {{mdi>plus?24}} **New** button at the top right. +    * To create new financial period, click {{mdi>plus}} **New** button at the top right. 
-    * To edit existing financial period, click {{mdi>pencil?24}} button in the corresponding data table row. +    * To edit existing financial period, click {{mdi>pencil}} button in the corresponding data table row. 
-    * To delete existing financial period, click {{mdi>delete?24}} button in the corresponding data table row.+    * To delete existing financial period, click {{mdi>delete}} button in the corresponding data table row.
 == Financial Period Form ==  == Financial Period Form == 
 Define a financial period by specifying its name, start and end dates, and setting up opening balances for relevant accounts.\\ {{:coa:coa_4.jpg?400| }} Define a financial period by specifying its name, start and end dates, and setting up opening balances for relevant accounts.\\ {{:coa:coa_4.jpg?400| }}
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 === Manage Account Rules === === Manage Account Rules ===
   - Navigate to Accounts Chart page   - Navigate to Accounts Chart page
-  - Click {{mdi>gavel?24}} **Configure Rules** button at the top right.+  - Click {{mdi>gavel}} **Configure Rules** button at the top right.
   - Managing Account Rules:   - Managing Account Rules:
-    * To create new account rules, click {{mdi>plus?24}} **New** button at the top right. +    * To create new account rules, click {{mdi>plus}} **New** button at the top right. 
-    * To edit existing account rules, click {{mdi>pencil?24}} button in the corresponding data table row. +    * To edit existing account rules, click {{mdi>pencil}} button in the corresponding data table row. 
-    * To delete existing account rules, click {{mdi>delete?24}} button in the corresponding data table row.+    * To delete existing account rules, click {{mdi>delete}} button in the corresponding data table row.
 == Account Rules Form ==  == Account Rules Form == 
 Define account rules to specify default accounts for particular transactions and industries. \\ {{:coa:coa_5.jpg?400| }} Define account rules to specify default accounts for particular transactions and industries. \\ {{:coa:coa_5.jpg?400| }}
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     - Specify the industry to override default settings.     - Specify the industry to override default settings.
     - Assign the default accounts to be overridden.     - Assign the default accounts to be overridden.
-  * **Default Cash Account**: Default account for payment transactions. +  * **Default Cash Account**: Default cash account for payment transactions. 
-  * **Default Inventory Account**: Default inventory account+  * **Default Cash on Hand**: The default cash account used when the payment method is **Cash**. 
 +  * **Default Bank Account**: The default cash account used when the payment method is **Bank Transfer**. 
 +  * **Default E-Wallet Account**: The default cash account used when the payment method is **E-Wallet**. 
 +  * **Default Cheques Clearing Account**: The default cash account used for customer payment when payment method is **Cheque** 
 +  * **Default Card Clearing Account**: The default cash account used for **Customer Payment** when payment method is **Credit Card** or **Debit Card** 
 +  * **Default Card Payable Account**: The default account used for **Supplier Payment** when payment method is **Credit Card** or **Debit Card** 
 +    * Must be **Liability** account with **Credit Card Payable** enabled 
 +  * **Inventory Tracking Method**: Determines whether inventory and COGS are updated in real time (Perpetual) or at period end (Periodic). 
 +    * **Perpetual**: Purchases are recorded in the Inventory Account, with inventory and COGS updated in real time with each purchase and sale transaction. 
 +    * **Periodic**: Purchases are recorded in the Purchase Account, with inventory and COGS updated manually at the end of each financial period. 
 +  * **Default Inventory Account**: Default account for recording inventory movements under the Perpetual method. 
 +  * **Default Purchase Account**: Default account for recording inventory purchases under the Periodic method.
   * **Default Sales Revenue Account**: Default account for recording sales (product) revenue.   * **Default Sales Revenue Account**: Default account for recording sales (product) revenue.
   * **Default Service Revenue Account**: Default account for recording service related revenue.   * **Default Service Revenue Account**: Default account for recording service related revenue.
   * **Default Accounts Payable Account**: Default account for supplier payables.   * **Default Accounts Payable Account**: Default account for supplier payables.
   * **Default Accounts Receivable Account**: Default account for customer receivables.   * **Default Accounts Receivable Account**: Default account for customer receivables.
 +  * **Default Foreign Exchange Gain Account**: Default account used to record gains arising from favorable exchange rate differences in foreign currency transactions.
 +  * **Default Foreign Exchange Loss Account**: Default account used to record losses arising from unfavorable exchange rate differences in foreign currency transactions.
   * **Default Unearned Revenue Account**: Default account used for recording advance payments received for sales orders.   * **Default Unearned Revenue Account**: Default account used for recording advance payments received for sales orders.
-  * **Default SST Payable Account**: Default account used for tracking SST collected from sales.+  * **Default SST Payable Account**: Default account used for tracking Service Tax or Sales Tax that is already due. 
 +  * **Default Service Tax Deferred Account**: Default account used for tracking Service Tax invoiced but not yet due until payment is received.
  
 +<aichat button float>Welcome to Chillhub AI Assistant. I can help you understand and use your ERP system.</aichat>
    
  • accountchart.1738896869.txt.gz
  • Last modified: 2025/02/07 02:54
  • by chillhubadmin