expense

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expense [2026/01/27 03:53] – chillhubadminexpense [2026/04/27 08:32] (current) – chillhubadmin
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     * **Expense Account**: The account under which the expense falls.     * **Expense Account**: The account under which the expense falls.
     * **Amount**: The total cost of the expense.     * **Amount**: The total cost of the expense.
 +    * **Currency**: The currency code used for this document (e.g., MYR, USD). 
     * **Is Paid**: Indicates whether the expense has been paid.     * **Is Paid**: Indicates whether the expense has been paid.
     * **Description**: Details or purpose of the expense.     * **Description**: Details or purpose of the expense.
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       * {{mdi>delete?24}}: Remove the attachment.       * {{mdi>delete?24}}: Remove the attachment.
       * {{mdi>rotate-right?24}}: Rotate an uploaded image (not applicable to PDFs).       * {{mdi>rotate-right?24}}: Rotate an uploaded image (not applicable to PDFs).
 +      * {{mdi>file-document-box-search?24}}: Re-scan the image using enhanced preprocessing to improve text recognition. (not applicable to PDFs).   
     * After uploading a receipt or invoice, an //Optical Character Recognition (OCR)// library scans the document to extract relevant information automatically.     * After uploading a receipt or invoice, an //Optical Character Recognition (OCR)// library scans the document to extract relevant information automatically.
       * **Amount**: The total amount detected on the receipt will be automatically populated in **Amount** field.       * **Amount**: The total amount detected on the receipt will be automatically populated in **Amount** field.
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   * **Expense Account**: The account under which the expense falls.   * **Expense Account**: The account under which the expense falls.
   * **Amount**: The total cost of the expense.   * **Amount**: The total cost of the expense.
 +    * When a foreign currency is selected, Amount is shown in both local and foreign currencies.
 +    * Updates to Amount in either currency will automatically recalculate the corresponding value using the exchange rate.
 +  * **Currency**: The currency code used for this document (e.g., MYR, USD).
 +    * Activate Multi-currency add-on in the subscription plan to select foreign currencies.
 +  * **Exchange Rate**: The rate used to convert the document currency to the base currency (Available only when a foreign currency is selected).
 +    * {{mdi>currency-usd?24}}: Fetches the exchange rate from **Bank Negara Malaysia**, with fallback to other providers if not available.
   * **Employee**: The name of the employee (e.g. salespersons) responsible for the expenses.   * **Employee**: The name of the employee (e.g. salespersons) responsible for the expenses.
   * **Reference No.**: Any relevant reference number (receipt/invoice) for tracking.   * **Reference No.**: Any relevant reference number (receipt/invoice) for tracking.
-  * **Is Paid**: Indicates whether the expense has been paid. +  * **Payment & Accounting**: This section defines payment information, and the accounting accounts used for recording transactions. Only sub-users with **Expense – Full Access** are permitted. 
-  * **Payment Date**: The date the payment was made.  +    * **Is Paid**: Indicates whether the expense has been paid. 
-  * **Payment Reference No.**: A reference number for tracking the payment transaction. (e.g., transaction ID, cheque number). +    * **Payment Date**: The date the payment was made.  
-  * **Cash Account**: The cash account used for payments. +    * **Payment Reference No.**: A reference number for tracking the payment transaction. (e.g., transaction ID, cheque number). 
-  * **Accounts Payable Account**: The account tracking outstanding payments for the expense.+    * **Payment has different Exchange Rate**: Indicates that the payment uses a different exchange rate from the expense. Only available only when a foreign currency is selected. When enabled, the following fields will be available: 
 +      * **Exchange Rate**: The rate used to convert the payment currency to the base currency (Available only when a foreign currency is selected). 
 +        * {{mdi>currency-usd?24}}: Fetches the exchange rate from **Bank Negara Malaysia**, with fallback to other providers if not available. 
 +      * **Payment Amount**: The total payment amount in local currency, calculated as **Expense Local Amount ± Foreign Exchange Gain/Loss**. This field is read-only. 
 +      * **Foreign Exchange Gain/Loss**: The gain or loss arising from differences between the expense and payment exchange rates. 
 +      * **Foreign Exchange Gain/Loss Account**: The account used to record the foreign exchange gain or loss. 
 +    * **Cash Account**: The cash account used for payments. 
 +    * **Accounts Payable Account**: The account tracking outstanding payments for the expense.
   * **Supplier**: Details of the supplier associated with the expense.    * **Supplier**: Details of the supplier associated with the expense. 
     * **Has Supplier**: Indicates if the expense is linked to a supplier. If enabled, the expense can be included in the Creditor Statement for tracking outstanding payables.     * **Has Supplier**: Indicates if the expense is linked to a supplier. If enabled, the expense can be included in the Creditor Statement for tracking outstanding payables.
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     * **Save as Cancelled**: Save changes and change status to //Cancelled//.      * **Save as Cancelled**: Save changes and change status to //Cancelled//.
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 +<aichat button float>Welcome to Chillhub AI Assistant. I can help you understand and use your ERP system.</aichat>
  • expense.1769486020.txt.gz
  • Last modified: 2026/01/27 03:53
  • by chillhubadmin