Differences

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--- setup_initial_data [2024/11/18 09:15] – created chillhubadmin
+++ setup_initial_data [2024/11/19 03:04] (current) – chillhubadmin
@@ Line 1: / Line 1: @@
-==== Guidelines for Setting Up Initial Data ====
+==== Master Data ====
 To make the most of the system, it's essential to configure your master data accurately from the start. This guideline will help you ensure that all required data is properly set up and ready for use.
-=== Master Data ===
+=== Overview ===
   * **Industry**: Represents the broad business sector or field in which your products and services are used or sold. (e.g Air Conditioner)
+    * Categorize and define other master data elements
+    * Often used to narrow down the list of **Products**, **Services**, and **Tasks** available
+    * Used as a filter criteria in the **Pricing** and **Inventory** pages
+    * Users can access and work with data from any industry, they can only select one **default industry** to streamline their workflow, which acts as the default filter for initial views
   * **Product Type**: Defines the category or classification of a product based on shared characteristics or use cases. (e.g. Wall Mounted, Cassette)
+    * Categorizes and define **Products**
+    * Can be added to **Quotations**, **Sales Orders**, and **Invoices**, particularly when specific products are unknown or not tracked in the system.
+      * e.g. For a repair service, the Product Type "Cassette" can be added to the invoice to indicate the category of the equipment serviced, even if the specific model isn’t tracked in the system.
   * **Product**: Represents specific goods, items and parts offered by the organization, identified by unique product codes/model number.
-  * **Service**: Refers to non-physical offerings that your company provides. (e.g. Overhaul, Wheel Alignment)
+    * Can be added to **Quotations**, **Sales Orders**, **Invoices**, and **Purchase Orders**
-  * **Task**: Represents a specific units of work or activities that can be scheduled.
+    * **Inventory** stock levels for each product can be tracked
+      * **Shipping**, **Replenishment**, and **Adjustment** (Internal consumption) processes of the products directly contribute to accurate inventory tracking,
+    * **Incoming Deliveries** (from suppliers) and **Outgoing Deliveries** (to customers) of products can be planned
+    * Inventory **cost** of products can be tracked through **Purchase Invoices**
+    * **Selling prices** can be defined for each product, ensuring consistent pricing across all documents
+  * **Service**: Refers to additional charges or non-physical offerings that your company provides. (e.g. Overhaul, Wheel Alignment)
+    * Can be added to **Quotations**, **Sales Orders**, **Invoices**
+    * **Prices** for each service can be defined
+  * **Task**: Represents a specific units of work or activities carried by teams that can be scheduled. (e.g. Delivery, Repair)
+    * Define the work to be done for each **scheduled job**
+=== Manage Master Data ===