==== Charts of Accounts ====
If you’d like to use the accounting features in Chillhub, refer to the following guide for step-by-step instructions on configuring the chart of accounts, account rules, and financial periods.
  * [[accountchart#manage_chart_of_accounts|Manage Chart of Accounts]]
    * [[accountchart#account_form|Account Form]]
  * [[accountchart#configuring_financial_period|Configuring Financial Period]]
    * [[accountchart#financial_period_form|Financial Period Form]]
  * [[accountchart#manage_account_rules|Manage Account Rules]]
    * [[accountchart#account_rules_form|Account Rules Form]]
For more information on accounting features and financial reports, please refer to the [[accountreport|Accounting & Financial Reports]].

=== Manage Chart of Accounts ===
  - Log in to [[https://app.chillhub.com.my|Chillhub App]].
  - Navigate the Accounts Chart page by selecting **Menu** -> **Accounting** -> **Accounts Chart** \\ {{:coa:coa_2.jpg?200|}} \\ {{::coa:coa_1.jpg?600|}}
  - The following options are located on the toolbar
    * {{mdi>magnify?24}} **Search**: Allows you to search for specific data
    * {{mdi>refresh?24}} **Refresh**: Updates the current view by reloading the data
    * {{mdi>download?24}} **Export to Excel**: Enables exporting the current view data to an Excel file.
    * {{mdi>plus?24}} **New**: Creates a new entry or record in the system.
  - More options:
    * {{mdi>unfold-more-horizontal?24}} **Expand all**: Expand all account root types
    * {{mdi>unfold-less-horizontal?24}} **Collapse all**: Collapse all account root types
    * {{mdi>calendar-range?24}} **Configure Financial Period**: Set up financial periods and define opening balances for each account.
    * {{mdi>gavel?24}} **Configure Rules**:  Specify default accounts for particular transactions and industries.
  - Data Table: //(Note that some of these columns may be hidden in the row details)//
    * {{mdi>chevron-up?24}}: Expand row to view more details/child accounts.
    * {{mdi>chevron-down?24}}: Collapse row to hide details/child accounts.
    * {{mdi>pencil?24}}: Edit account details (Mobile View: expand row to access)
    * {{mdi>delete?24}}: Delete an account (Mobile View: expand row to access)
    * {{mdi>plus?24}}: Add a child account (Mobile View: expand row to access)
    * **Account**: Name of account
    * **Code**: Unique account code.
    * **Description**: Description of the account.
    * **Root Type**: Classification of the account as **Assets, Liability, Equity, Revenue, or Expenses.**
=== Account Form ===
{{:coa:coa_3.jpg?400| }}
  * **Account**: Name of account
  * **Code**: Unique account code.
  * **Root Type**: Classification of the account as **Assets, Liability, Equity, Revenue, or Expenses.**
  * **Parent Account**: The higher-level account under which this account is group (if applicable).
  * **Description**: Description of the account.
  * **Is Group**: Indicates whether the account is a group account.
  * **Asset Type**: Current Asset/Non-Current Asset (only applicable when root type is **Asset**)
    * Current Asset: //Short-term assets expected to be converted into cash within one year (e.g., cash, inventory, accounts receivable)// 
    * Non-current Asset: //Long-term assets that will not be liquidated within a year (e.g., land, buildings, equipment)// 
  * **Obsolete**: Mark this account as obsolete to indicate it is no longer used. Obsolete items will be hidden from selection in future transactions but retained for historical records. 
  * **Liability Type**: Current Liability/Non-Current Liability (only applicable when root type is **Liability**)
    * Current Liability: //Debts or financial obligations expected to be settled within one year (e.g., accounts payable, SST tax payable).// 
    * Non-current Liability: //Debts due for repayment beyond one year (e.g., long-term loans).// 
  * //Cash Account Attributes//
    * **Cash Account**: Indicates that the account can be used for receiving or making payments (e.g., bank accounts, cash in hand). Only applicable when root type is **Asset**
    * **Credit Card Payable**: Indicates that the account can be used for making payments. Only applicable when root type is **Liability**
    * **Exclude from Statements**: Prevents payment transactions related to this account from appearing in **debtor or creditor statements**. This is useful for handling overpayments or advance payments, which can be applied to future invoices instead of being refunded. Only applicable for **Cash Account**
  * //Inventory Account Attributes//
    * **Inventory Account**: Indicates that the account is an inventory account. Only applicable when root type is **Asset**
    * **Cost of Good Sold Account**: The corresponding Cost of Goods Sold (COGS) account when inventory items are sold. Only applicable for **Inventory Account**
    * **Inventory Adjustment Account**: The corresponding Cost of Goods Sold (COGS) account when there are adjustments on the inventory item. Only applicable for **Inventory Account**
  * //Liability Account Attributes//
    * **Taxes Payable/Deferred Account**: Marks the account as used for tracking tax amounts. Only Applicable when the root type is **Liability**.
  * //Expense Account Attributes//
    * **Cost of Goods Sold**: Indicates that the account is a COGS account, covering any costs directly tied to producing products sold to customers (e.g., direct labor wages, purchase price, shipping costs). Only applicable when root type is **Expenses**.
    * **Non-cash Expenses**: Expenses such as Depreciation and Amortization, which do not involve actual cash transactions. Only applicable when root type is **Expenses**.
=== Configuring Financial Period ===
  - Navigate to Accounts Chart page
  - Click {{mdi>calendar-range?24}} **Configure Financial Period** button at the top right.
  - Managing Financial Periods:
    * To create new financial period, click {{mdi>plus?24}} **New** button at the top right.
    * To edit existing financial period, click {{mdi>pencil?24}} button in the corresponding data table row.
    * To delete existing financial period, click {{mdi>delete?24}} button in the corresponding data table row.
== Financial Period Form == 
Define a financial period by specifying its name, start and end dates, and setting up opening balances for relevant accounts.\\ {{:coa:coa_4.jpg?400| }}
  * **Financial Period Name**: Name of the financial period.
  * **Start Date**: The beginning date of the financial period.
  * **End Date**: The ending date of the financial period.
  * **Opening Balance Data Table**:
    * **Account**: The account to which the opening balance applies. (read-only)
    * **Opening Balance**: The initial balance carried forward for the selected account.
=== Manage Account Rules ===
  - Navigate to Accounts Chart page
  - Click {{mdi>gavel?24}} **Configure Rules** button at the top right.
  - Managing Account Rules:
    * To create new account rules, click {{mdi>plus?24}} **New** button at the top right.
    * To edit existing account rules, click {{mdi>pencil?24}} button in the corresponding data table row.
    * To delete existing account rules, click {{mdi>delete?24}} button in the corresponding data table row.
== Account Rules Form == 
Define account rules to specify default accounts for particular transactions and industries. \\ {{:coa:coa_5.jpg?400| }}
  * **Account Rule**: Name of the account rule.
  * **Industry**:(Optional) Specifies default accounts based on industry type (e.g., a specific Revenue or Inventory Account for a particular industry).
    - Create a new account rule
    - Specify the industry to override default settings.
    - Assign the default accounts to be overridden.
  * **Default Cash Account**: Default cash account for payment transactions.
  * **Default Cash on Hand**: The default cash account used when the payment method is **Cash**.
  * **Default Bank Account**: The default cash account used when the payment method is **Bank Transfer**.
  * **Default E-Wallet Account**: The default cash account used when the payment method is **E-Wallet**.
  * **Default Cheques Clearing Account**: The default cash account used for customer payment when payment method is **Cheque**
  * **Default Card Clearing Account**: The default cash account used for **Customer Payment** when payment method is **Credit Card** or **Debit Card**
  * **Default Card Payable Account**: The default account used for **Supplier Payment** when payment method is **Credit Card** or **Debit Card**
    * Must be **Liability** account with **Credit Card Payable** enabled
  * **Inventory Tracking Method**: Determines whether inventory and COGS are updated in real time (Perpetual) or at period end (Periodic).
    * **Perpetual**: Purchases are recorded in the Inventory Account, with inventory and COGS updated in real time with each purchase and sale transaction.
    * **Periodic**:	Purchases are recorded in the Purchase Account, with inventory and COGS updated manually at the end of each financial period.
  * **Default Inventory Account**: Default account for recording inventory movements under the Perpetual method.
  * **Default Purchase Account**: Default account for recording inventory purchases under the Periodic method.
  * **Default Sales Revenue Account**: Default account for recording sales (product) revenue.
  * **Default Service Revenue Account**: Default account for recording service related revenue.
  * **Default Accounts Payable Account**: Default account for supplier payables.
  * **Default Accounts Receivable Account**: Default account for customer receivables.
  * **Default Foreign Exchange Gain Account**: Default account used to record gains arising from favorable exchange rate differences in foreign currency transactions.
  * **Default Foreign Exchange Loss Account**: Default account used to record losses arising from unfavorable exchange rate differences in foreign currency transactions.
  * **Default Unearned Revenue Account**: Default account used for recording advance payments received for sales orders.
  * **Default SST Payable Account**: Default account used for tracking Service Tax or Sales Tax that is already due.
  * **Default Service Tax Deferred Account**: Default account used for tracking Service Tax invoiced but not yet due until payment is received.

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