accountreport

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accountreport [2025/04/26 06:19] – chillhubadminaccountreport [2026/05/11 03:40] (current) – chillhubadmin
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 ==== Accounting & Financial Reports ==== ==== Accounting & Financial Reports ====
-Explore how to generate accounting and financial reports with Chillhub+Explore how to generate accounting and financial reports with Chillhub. 
 +\\ //Before using any accounting features in Chillhub, please ensure you’ve set up your **Chart of Accounts**, **Account Rules**, and **Financial Periods** by following this [[accountchart|guide]].//
  
 ++++ Journal: Detailed record of a business transaction over a period, using a double-entry system | ++++ Journal: Detailed record of a business transaction over a period, using a double-entry system |
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     * **All accounts**: Enable this to view data from all accounts within the selected date range.     * **All accounts**: Enable this to view data from all accounts within the selected date range.
     * **Filter by account**: Select a specific account to filter the data. (Visible only when **All Accounts** is unchecked.)     * **Filter by account**: Select a specific account to filter the data. (Visible only when **All Accounts** is unchecked.)
-    * **General Ledger Report**: Create a general ledger report summarizing all journal transactions for the specified period. +    * **General Ledger Report**: Create a general ledger report summarizing all journal transactions for the specified period.
   * Data Table: //(Note that some of these columns may be hidden in the row details)//   * Data Table: //(Note that some of these columns may be hidden in the row details)//
     * {{mdi>chevron-up?24}}: Expand row to view more details.     * {{mdi>chevron-up?24}}: Expand row to view more details.
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   * From the **Journal Page**, click the **New** button or select the {{mdi>pencil?24}} icon on the //Manual Entry// row to open the Manual Journal entry dialog. \\ {{:journal:journal_2.jpg?500|}}   * From the **Journal Page**, click the **New** button or select the {{mdi>pencil?24}} icon on the //Manual Entry// row to open the Manual Journal entry dialog. \\ {{:journal:journal_2.jpg?500|}}
   * **Date**: Select the date of the journal entry.   * **Date**: Select the date of the journal entry.
 +  * **Type**: Specifies the transaction type associated with the journal entry (e.g., Sales Invoice, Payment, Expense, Inventory Adjustment, or Manual Entry).
 +  * **Ref. No.**: A reference number to identify or link the journal entry to its source document.
   * **Entries**: Add one or more debit/credit lines for the transaction:   * **Entries**: Add one or more debit/credit lines for the transaction:
     * **Account**: Search and select the relevant account.     * **Account**: Search and select the relevant account.
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     * **Debit**: The debit amount recorded for the transaction.     * **Debit**: The debit amount recorded for the transaction.
     * **Credit**: The credit amount recorded for the transaction.     * **Credit**: The credit amount recorded for the transaction.
 +    * **Balance**: The cumulative account balance after each transaction.
     * **Remark**: Additional notes or comments related to the transaction.      * **Remark**: Additional notes or comments related to the transaction.
 ++++ ++++
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   * Clicking **View Report** generates a document that looks like the following: \\ {{:account_report:account_report_4.jpg?500|}}   * Clicking **View Report** generates a document that looks like the following: \\ {{:account_report:account_report_4.jpg?500|}}
 ++++ ++++
 +++++ Trial Balance: A report that lists all accounts with their debit and credit balances to ensure total debits equal total credits. |
 +=== Trial Balance ===
 +  * Log in to [[https://app.chillhub.com.my|Chillhub App]].
 +  * Navigate the Accounts Chart page by selecting **Menu** -> **Accounting** -> **Reports** 
 +  * Select **Trial Balance** as the Report Type
 +  * Select **Periodicity**
 +    * **Calendar Month**: Summarizes data for calendar month
 +    * **Calendar Quarter**: Summarizes data for standard quarters (Q1: Jan-Mar, Q2: Apr-Jun, etc).
 +    * **Calendar Year**: Summarizes data for the full calendar year.
 +    * **Financial Period**: Summarizes data using custom [[https://wiki.chillhub.com.my/doku.php?id=accountchart#configuring_financial_period|financial period]] defined in the system.
 +  * Use left/right arrow to navigate date range based on the selected periodicity, or manually adjust the **Date Range**.
 +  * Click **Generate Report** to generate the **Trial Balance** statement.
 +  \\ {{:account_report:account_report_5.jpg?500|}}
 +  * The following options are located on the toolbar
 +    * {{mdi>magnify?24}} **Search**: Allows you to search for specific data
 +    * {{mdi>download?24}} **Export to Excel**: Enables exporting the current view data to an Excel file.
 +    * {{mdi>file-document?24}} **View Report**: Generates report that can be shared, printed, and downloaded in PDF format.
 +  * Data Table:
 +    * **Account**: Lists all accounts, organized in a hierarchical structure.
 +    * **Debit**: Shows the total debit amount recorded for each account.
 +    * **Credit**: Shows the total credit amount recorded for each account.
 +  * Clicking **View Report** generates a document that looks like the following:  \\ {{:account_report:account_report_6.jpg?500|}}
 +++++
 +++++ Cash Flow Statement: A report that shows the inflow and outflow of cash over a specific period, categorized into operating, investing, and financing activities. |
 +=== Cash Flow Statement ===
 +  * Log in to [[https://app.chillhub.com.my|Chillhub App]].
 +  * Navigate the Accounts Chart page by selecting **Menu** -> **Accounting** -> **Reports** 
 +  * Select **Cash Flow Statement** as the Report Type
 +  * Select **Periodicity**
 +    * **Calendar Month**: Summarizes data for calendar month
 +    * **Calendar Quarter**: Summarizes data for standard quarters (Q1: Jan-Mar, Q2: Apr-Jun, etc).
 +    * **Calendar Year**: Summarizes data for the full calendar year.
 +    * **Financial Period**: Summarizes data using custom [[https://wiki.chillhub.com.my/doku.php?id=accountchart#configuring_financial_period|financial period]] defined in the system.
 +  * Use left/right arrow to navigate date range based on the selected periodicity, or manually adjust the **Date Range**.
 +  * Click **Generate Report** to generate the **Cash Flow Statement** statement.
 +  \\ {{:account_report:account_report_7.jpg?500|}}
 +  * The following options are located on the toolbar
 +    * {{mdi>magnify?24}} **Search**: Allows you to search for specific data
 +    * {{mdi>download?24}} **Export to Excel**: Enables exporting the current view data to an Excel file.
 +    * {{mdi>file-document?24}} **View Report**: Generates report that can be shared, printed, and downloaded in PDF format.
 +  * Data Table:
 +    * **Description**: Lists cash flow activities grouped under operating, investing, and financing categories.
 +      * **Operating Activities**: Cash flows from the core business operations, such as cash received from customers and cash paid for expenses like salaries, rent, and utilities.
 +            * **Net income**: Total revenue minus all expenses.
 +            * **Changes in Working Capital**: Increases or decreases in **Current Assets and Liabilities**.
 +      * **Investing Activities**: Cash flows related to the purchase and sale of long-term assets and investments.
 +            * Increases or decreases in **Non-current Assets**.
 +      * **Financing Activities**: Cash flows from transactions with owners and lenders, such as issuing shares, borrowing loans, or repaying debts.
 +            * Increases or decreases in **Non-current Liabilities and Equity**.
 +    * **Amount**: Shows the cash inflow or outflow amount for each activity.
 +  * Clicking **View Report** generates a document that looks like the following:  \\ {{:account_report:account_report_8.jpg?500|}}
 +++++
 +++++ Tax Summary Report: Displays the tax amounts incurred and outstanding balance, grouped by tax type and rate, for the selected period. |
 +=== Tax Summary Report ===
 +\\ //Activate SST add-on in the subscription plan to enable this report//
 +  * Log in to [[https://app.chillhub.com.my|Chillhub App]].
 +  * Navigate the Accounts Chart page by selecting **Menu** -> **Accounting** -> **Reports** 
 +  * Select **Tax Summary** as the Report Type
 +  * Select **Periodicity**
 +    * **Calendar Month**: Summarizes data for calendar month
 +    * **Calendar Quarter**: Summarizes data for standard quarters (Q1: Jan-Mar, Q2: Apr-Jun, etc).
 +    * **Calendar Year**: Summarizes data for the full calendar year.
 +    * **Financial Period**: Summarizes data using custom [[https://wiki.chillhub.com.my/doku.php?id=accountchart#configuring_financial_period|financial period]] defined in the system.
 +  * Use left/right arrow to navigate date range based on the selected periodicity, or manually adjust the **Date Range**.
 +  * **Account**: Select an taxes payable/deferred account.
 +  * Click **Generate Report** to generate the **Tax Summary** report.
 +  \\ {{:account_report:account_report_13.jpg?500|}}
 +  * The following options are located on the toolbar
 +    * {{mdi>magnify?24}} **Search**: Allows you to search for specific data
 +    * {{mdi>download?24}} **Export to Excel**: Enables exporting the current view data to an Excel file.
 +    * {{mdi>file-document?24}} **View Report**: Generates report that can be shared, printed, and downloaded in PDF format.
 +  * Data Table:
 +    * **Tax Type**: The category of tax (e.g., Service Tax, Sales Tax).
 +    * **Tax Rate**: The percentage applied to the taxable amount.
 +    * **Taxable Amount**: The total value of transactions subject to tax.
 +    * **Non-taxable Amount**: The total value of transactions not subject to tax.
 +    * **Debit**: Tax amounts recorded as debit entries, reducing the tax liability (e.g., payment made to Customs)
 +    * **Credit**: Tax amounts recorded as credit entries, increasing the tax liability (e.g., tax charged)
 +      * //Invoiced Service Tax is first recorded in the **Service Tax Deferred Account** and transferred to **SST Payable Account** upon payment; Sales Tax is recorded directly in **SST Payable Account**.//
 +    * **Description**: Notes explaining the change in tax liability.
 +    * **Balance**: The tax liability account balance at period end.
 +  * Clicking **View Report** generates a document that looks like the following:  \\ {{:account_report:account_report_14.jpg?500|}}
 +++++
 +++++ Debtor/Creditor Statement: Summary of outstanding amounts owed by customers (debtors) or to suppliers (creditors) over a selected period. |
 +=== Debtors/Creditors ===
 +  * Log in to [[https://app.chillhub.com.my|Chillhub App]].
 +  * Navigate the Accounts Chart page by selecting **Menu** -> **Accounting** -> **Debtor** or **Creditor** \\ {{:account_report:account_report_9.jpg?500|}}
 +  * The following options are located on the toolbar
 +    * {{mdi>magnify?24}} **Search**: Allows you to search for specific data
 + * {{mdi>refresh?24}} **Refresh**: Updates the current view by reloading the data
 +    * {{mdi>download?24}} **Export to Excel**: Enables exporting the current view data to an Excel file.
 +  * Data Table:
 +    * {{mdi>pencil?24}}: View detailed statement for the selected debtor or creditor.
 +    * **Creditor** or **Debtor**: Name of the customer (debtor) or supplier (creditor).
 +    * **Balance**: Outstanding amount owed by or to the party.
 +=== Debtor/Creditor Statement ===
 +  * Clicking {{mdi>pencil?24}} icon on a **Debtor** or **Creditor** row opens a statement dialog showing detailed transactions for the selected customer or supplier. \\ {{:account_report:account_report_10.jpg?500|}}
 +  * **Creditor**: The selected supplier whose statement is being viewed.
 +  * **Debtor**: The selected customer whose statement is being viewed.
 +  * **From** & **To**: Date range to filter the transactions.
 +  * **Fetch Data**: Loads transactions for the selected creditor within the chosen date range.
 +  * **Export to Excel**: Downloads the statement as an Excel file.
 +  * Data Table for **Creditor**:
 +    * {{mdi>pencil?24}}: View or edit the linked document or transaction.
 +    * **Date**: The date of the transaction.
 +    * **Payment Status**: Shows the current payment status of the purchase invoice (e.g., paid, not paid, partial).
 +    * **Document**: Purchase Invoice number, or Expense reference.
 +    * **Description**: Indicates the transaction type (e.g., Invoice, Payment, Expense, Credit/Debit Note, or Manual Entry).
 +    * **Ref. No.**: Displays the payment reference number or credit/debit note number.
 +    * **Debit**: Amount reduced from the supplier’s payable balance.
 +    * **Credit**: Amount added to the supplier’s payable balance.
 +  * Data Table for **Debtor**:
 +    * {{mdi>pencil?24}}: View or edit the linked document or transaction.
 +    * **Date**: The date of the transaction.
 +    * **Payment Status**: Shows the current payment status of the sales invoice (e.g., paid, not paid, partial).
 +    * **Document**: Sales invoice number.
 +    * **Description**: Indicates the transaction type (e.g., Invoice, Payment, Credit/Debit Note, or Manual Entry).
 +    * **Ref. No.**: Displays the payment reference number or credit/debit note number.
 +    * **Debit**: Amount added to the customer’s receivable balance.
 +    * **Credit**: Amount reduced from the customer’s receivable balance.
 +  * **View Document**: Opens the full document in a separate view. 
 +    * Transactions with the same **Description**, **Date** and **Reference Number** (e.g. payment ref. no. or credit/debit note no.) are grouped together.
 +    * **Aging Summary** is displayed at the bottom of the statement to show outstanding amounts grouped by how long they’ve been overdue. \\ {{:account_report:account_report_11.jpg?500|}}
 +++++
 +++++ Bank Reconciliation : Matches internal transaction records with bank statements to ensure accuracy  |
 +=== Bank Reconciliation ===
 +  * Log in to [[https://app.chillhub.com.my|Chillhub App]].
 +  * Navigate the Accounts Chart page by selecting **Menu** -> **Accounting** -> **Bank Reconciliation** \\ {{:account_report:account_report_12.jpg?500|}}
 +  * Select a **Cash Accounts**
 +  * Choose the **Month** or use the arrows to navigate.
 +  * Uncheck **"Show Pending Reconciliation"** to include already reconciled transactions.
 +  * Click **Fetch Transactions** button to load bank/cash transactions of the selected account.
 +  * The following options are located on the toolbar
 +    * {{mdi>magnify?24}} **Search**: Allows you to search for specific data
 +    * {{mdi>download?24}} **Export to Excel**: Enables exporting the current view data to an Excel file.
 +    * {{mdi>content-save?24}} **Save**: Save updates made during the reconciliation process.
 +  * Data Table:
 +    * {{mdi>pencil?24}}: View or edit the linked document or transaction. 
 +    * **Date**: The date of the transaction.
 +    * **Document Type**: Indicates the type of transaction. (e.g. Sales Invoice Payment, Purchase Invoice Payment, etc)
 +    * **Document**: The reference number or ID of the associated document. (e.g. Invoice No.)
 +    * **Deposit**: Money received into the account (inflows).
 +    * **Withdrawal**: Money paid out from the account (outflows).
 +    * **Ref. No.**: Payment reference number.
 +    * **Payee/Payer**: Party who made or received the payment.
 +    * **Remark**: Any additional notes related to the transaction.
 +    * **Checkbox** indicates whether the transaction has been reconciled.
 +  * Manually tick the checkboxes for matched transactions, then click **Save** to complete the bank reconciliation.
 +++++
 +<aichat button float>Welcome to Chillhub AI Assistant. I can help you understand and use your ERP system.</aichat>
  • accountreport.1745648347.txt.gz
  • Last modified: 2025/04/26 06:19
  • by chillhubadmin