accountreport

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accountreport [2025/04/26 06:49] – chillhubadminaccountreport [2026/07/10 08:01] (current) – chillhubadmin
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 ==== Accounting & Financial Reports ==== ==== Accounting & Financial Reports ====
-Explore how to generate accounting and financial reports with Chillhub+Explore how to generate accounting and financial reports with Chillhub. 
 +\\ //Before using any accounting features in Chillhub, please ensure you’ve set up your **Chart of Accounts**, **Account Rules**, and **Financial Periods** by following this [[accountchart|guide]].//
  
 ++++ Journal: Detailed record of a business transaction over a period, using a double-entry system | ++++ Journal: Detailed record of a business transaction over a period, using a double-entry system |
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   * Navigate the Accounts Chart page by selecting **Menu** -> **Accounting** -> **Journal** \\ {{:journal:journal_1.jpg?500|}}   * Navigate the Accounts Chart page by selecting **Menu** -> **Accounting** -> **Journal** \\ {{:journal:journal_1.jpg?500|}}
   * The following options are located on the toolbar   * The following options are located on the toolbar
-    * {{mdi>magnify?24}} **Search**: Allows you to search for specific data +    * {{mdi>magnify}} **Search**: Allows you to search for specific data 
-    * {{mdi>refresh?24}} **Refresh**: Updates the current view by reloading the data +    * {{mdi>refresh}} **Refresh**: Updates the current view by reloading the data 
-    * {{mdi>download?24}} **Export to Excel**: Enables exporting the current view data to an Excel file. +    * {{mdi>download}} **Export to Excel**: Enables exporting the current view data to an Excel file. 
-    * {{mdi>plus?24}} **New**: Creates a new **Manual Journal Entry** record in the system.+    * {{mdi>plus}} **New**: Creates a new **Manual Journal Entry** record in the system.
   * Additional filter and action:   * Additional filter and action:
     * **Date Range**: Choose the start and end dates to filter data accordingly.     * **Date Range**: Choose the start and end dates to filter data accordingly.
     * **All accounts**: Enable this to view data from all accounts within the selected date range.     * **All accounts**: Enable this to view data from all accounts within the selected date range.
     * **Filter by account**: Select a specific account to filter the data. (Visible only when **All Accounts** is unchecked.)     * **Filter by account**: Select a specific account to filter the data. (Visible only when **All Accounts** is unchecked.)
-    * **General Ledger Report**: Create a general ledger report summarizing all journal transactions for the specified period. +    * **General Ledger Report**: Create a general ledger report summarizing all journal transactions for the specified period.
   * Data Table: //(Note that some of these columns may be hidden in the row details)//   * Data Table: //(Note that some of these columns may be hidden in the row details)//
-    * {{mdi>chevron-up?24}}: Expand row to view more details. +    * {{mdi>chevron-up}}: Expand row to view more details. 
-    * {{mdi>pencil?24}}: Edit the related transaction (e.g., invoices, purchase orders, manual entries).+    * {{mdi>pencil}}: Edit the related transaction (e.g., invoices, purchase orders, manual entries).
       * //Mobile View: expand row to access//       * //Mobile View: expand row to access//
     * **Date**: The transaction date.     * **Date**: The transaction date.
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 ++++ Manual Journal Entry: Record custom financial transactions that are not automatically generated by the system | ++++ Manual Journal Entry: Record custom financial transactions that are not automatically generated by the system |
 === Manual Journal Entry === === Manual Journal Entry ===
-  * From the **Journal Page**, click the **New** button or select the {{mdi>pencil?24}} icon on the //Manual Entry// row to open the Manual Journal entry dialog. \\ {{:journal:journal_2.jpg?500|}}+  * From the **Journal Page**, click the **New** button or select the {{mdi>pencil}} icon on the //Manual Entry// row to open the Manual Journal entry dialog. \\ {{:journal:journal_2.jpg?500|}}
   * **Date**: Select the date of the journal entry.   * **Date**: Select the date of the journal entry.
 +  * **Type**: Specifies the transaction type associated with the journal entry (e.g., Sales Invoice, Payment, Expense, Inventory Adjustment, or Manual Entry).
 +  * **Ref. No.**: A reference number to identify or link the journal entry to its source document.
   * **Entries**: Add one or more debit/credit lines for the transaction:   * **Entries**: Add one or more debit/credit lines for the transaction:
     * **Account**: Search and select the relevant account.     * **Account**: Search and select the relevant account.
     * **Credit/Debit**: Specify whether the amount is a credit or a debit.     * **Credit/Debit**: Specify whether the amount is a credit or a debit.
     * **Amount**: Enter the transaction amount.      * **Amount**: Enter the transaction amount.
-    * {{mdi>pencil?24}}: Edit the selected entry. +    * {{mdi>pencil}}: Edit the selected entry. 
-    * {{mdi>delete?24}}: Delete the entry. +    * {{mdi>delete}}: Delete the entry. 
-    * {{mdi>check-circle?24}}: Save changes (when in edit mode) +    * {{mdi>check-circle}}: Save changes (when in edit mode) 
-    * {{mdi>close-circle?24}}: Cancel changes (when in edit mode)+    * {{mdi>close-circle}}: Cancel changes (when in edit mode)
   * **Total Credit**: Displays the total credit amount entered.   * **Total Credit**: Displays the total credit amount entered.
   * **Total Debit**: Displays the total debit amount entered.   * **Total Debit**: Displays the total debit amount entered.
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     * **Debit**: The debit amount recorded for the transaction.     * **Debit**: The debit amount recorded for the transaction.
     * **Credit**: The credit amount recorded for the transaction.     * **Credit**: The credit amount recorded for the transaction.
 +    * **Balance**: The cumulative account balance after each transaction.
     * **Remark**: Additional notes or comments related to the transaction.      * **Remark**: Additional notes or comments related to the transaction.
 ++++ ++++
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   \\ {{:account_report:account_report_1.jpg?500|}}   \\ {{:account_report:account_report_1.jpg?500|}}
   * The following options are located on the toolbar   * The following options are located on the toolbar
-    * {{mdi>magnify?24}} **Search**: Allows you to search for specific data +    * {{mdi>magnify}} **Search**: Allows you to search for specific data 
-    * {{mdi>download?24}} **Export to Excel**: Enables exporting the current view data to an Excel file. +    * {{mdi>download}} **Export to Excel**: Enables exporting the current view data to an Excel file. 
-    * {{mdi>file-document?24}} **View Report**: Generates report that can be shared, printed, and downloaded in PDF format.+    * {{mdi>file-document}} **View Report**: Generates report that can be shared, printed, and downloaded in PDF format.
   * Data Table:   * Data Table:
     * **Account**: Displays accounts grouped under **Revenue**, **Cost of Goods Sold (COGS)**, and **Expense**, organized in a hierarchical structure.     * **Account**: Displays accounts grouped under **Revenue**, **Cost of Goods Sold (COGS)**, and **Expense**, organized in a hierarchical structure.
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   \\ {{:account_report:account_report_3.jpg?500|}}   \\ {{:account_report:account_report_3.jpg?500|}}
   * The following options are located on the toolbar   * The following options are located on the toolbar
-    * {{mdi>magnify?24}} **Search**: Allows you to search for specific data +    * {{mdi>magnify}} **Search**: Allows you to search for specific data 
-    * {{mdi>download?24}} **Export to Excel**: Enables exporting the current view data to an Excel file. +    * {{mdi>download}} **Export to Excel**: Enables exporting the current view data to an Excel file. 
-    * {{mdi>file-document?24}} **View Report**: Generates report that can be shared, printed, and downloaded in PDF format.+    * {{mdi>file-document}} **View Report**: Generates report that can be shared, printed, and downloaded in PDF format.
   * Data Table:   * Data Table:
     * **Account**: Displays accounts grouped under **Assets**, **Liabilities**, and **Equity**, organized in a hierarchical structure.     * **Account**: Displays accounts grouped under **Assets**, **Liabilities**, and **Equity**, organized in a hierarchical structure.
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   \\ {{:account_report:account_report_5.jpg?500|}}   \\ {{:account_report:account_report_5.jpg?500|}}
   * The following options are located on the toolbar   * The following options are located on the toolbar
-    * {{mdi>magnify?24}} **Search**: Allows you to search for specific data +    * {{mdi>magnify}} **Search**: Allows you to search for specific data 
-    * {{mdi>download?24}} **Export to Excel**: Enables exporting the current view data to an Excel file. +    * {{mdi>download}} **Export to Excel**: Enables exporting the current view data to an Excel file. 
-    * {{mdi>file-document?24}} **View Report**: Generates report that can be shared, printed, and downloaded in PDF format.+    * {{mdi>file-document}} **View Report**: Generates report that can be shared, printed, and downloaded in PDF format.
   * Data Table:   * Data Table:
     * **Account**: Lists all accounts, organized in a hierarchical structure.     * **Account**: Lists all accounts, organized in a hierarchical structure.
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   * Clicking **View Report** generates a document that looks like the following:  \\ {{:account_report:account_report_6.jpg?500|}}   * Clicking **View Report** generates a document that looks like the following:  \\ {{:account_report:account_report_6.jpg?500|}}
 ++++ ++++
 +++++ Cash Flow Statement: A report that shows the inflow and outflow of cash over a specific period, categorized into operating, investing, and financing activities. |
 +=== Cash Flow Statement ===
 +  * Log in to [[https://app.chillhub.com.my|Chillhub App]].
 +  * Navigate the Accounts Chart page by selecting **Menu** -> **Accounting** -> **Reports** 
 +  * Select **Cash Flow Statement** as the Report Type
 +  * Select **Periodicity**
 +    * **Calendar Month**: Summarizes data for calendar month
 +    * **Calendar Quarter**: Summarizes data for standard quarters (Q1: Jan-Mar, Q2: Apr-Jun, etc).
 +    * **Calendar Year**: Summarizes data for the full calendar year.
 +    * **Financial Period**: Summarizes data using custom [[https://wiki.chillhub.com.my/doku.php?id=accountchart#configuring_financial_period|financial period]] defined in the system.
 +  * Use left/right arrow to navigate date range based on the selected periodicity, or manually adjust the **Date Range**.
 +  * Click **Generate Report** to generate the **Cash Flow Statement** statement.
 +  \\ {{:account_report:account_report_7.jpg?500|}}
 +  * The following options are located on the toolbar
 +    * {{mdi>magnify}} **Search**: Allows you to search for specific data
 +    * {{mdi>download}} **Export to Excel**: Enables exporting the current view data to an Excel file.
 +    * {{mdi>file-document}} **View Report**: Generates report that can be shared, printed, and downloaded in PDF format.
 +  * Data Table:
 +    * **Description**: Lists cash flow activities grouped under operating, investing, and financing categories.
 +      * **Operating Activities**: Cash flows from the core business operations, such as cash received from customers and cash paid for expenses like salaries, rent, and utilities.
 +            * **Net income**: Total revenue minus all expenses.
 +            * **Changes in Working Capital**: Increases or decreases in **Current Assets and Liabilities**.
 +      * **Investing Activities**: Cash flows related to the purchase and sale of long-term assets and investments.
 +            * Increases or decreases in **Non-current Assets**.
 +      * **Financing Activities**: Cash flows from transactions with owners and lenders, such as issuing shares, borrowing loans, or repaying debts.
 +            * Increases or decreases in **Non-current Liabilities and Equity**.
 +    * **Amount**: Shows the cash inflow or outflow amount for each activity.
 +  * Clicking **View Report** generates a document that looks like the following:  \\ {{:account_report:account_report_8.jpg?500|}}
 +++++
 +++++ A/R Aging Report: Summarizes outstanding customer receivables by how overdue they are. |
 +=== A/R Aging Report ===
 +  * Log in to [[https://app.chillhub.com.my|Chillhub App]].
 +  * Navigate the Accounts Chart page by selecting **Menu** -> **Accounting** -> **Reports**
 +  * Select **A/R Aging Report** as the Report Type.
 +  * Choose the **As of Date** for the report. \\ //Overdue buckets are calculated based on each invoice's due date relative to this date.//
 +  * Click **Generate Report** to generate the **A/R Aging** report.
 +  \\ {{:account_report:account_report_15.jpg?500|}}
 +  * The following options are located on the toolbar
 +    * {{mdi>magnify}} **Search**: Allows you to search for specific data
 +    * {{mdi>download}} **Export to Excel**: Enables exporting the current view data to an Excel file.
 +    * {{mdi>file-document}} **View Report**: Generates report that can be shared, printed, and downloaded in PDF format.
 +  * Data Table:
 +    * **Customer**: The name of the customer with an outstanding balance.
 +    * **Term**: The payment terms agreed with the customer.
 +    * **Current Balance**: Outstanding balance that is not yet due, based on the invoice's payment terms.
 +    * **Overdue 1-30**: Outstanding balance that is 1 to 30 days past its due date.
 +    * **Overdue 31-60**: Outstanding balance that is 31 to 60 days past its due date.
 +    * **Overdue 61-90**: Outstanding balance that is 61 to 90 days past its due date.
 +    * **Overdue 90+**: Outstanding balance that is more than 90 days past its due date.
 +    * **Total Balance**: The sum of all balances (current and overdue) for the customer.
 +    * A **Total** row is shown at the bottom of the table, summarizing all columns across every customer.
 +  * Clicking **View Report** generates a document that looks like the following: \\ {{:account_report:account_report_16.jpg?500|}}
 +++++
 +++++ A/P Aging Report: Summarizes outstanding supplier payables by how overdue they are. |
 +=== A/P Aging Report ===
 +  * Log in to [[https://app.chillhub.com.my|Chillhub App]].
 +  * Navigate the Accounts Chart page by selecting **Menu** -> **Accounting** -> **Reports**
 +  * Select **A/P Aging Report** as the Report Type.
 +  * Choose the **As of Date** for the report. \\ //Overdue buckets are calculated based on each purchase invoice's due date relative to this date.//
 +  * Click **Generate Report** to generate the **A/P Aging** report.
 +  \\ {{:account_report:account_report_17.jpg?500|}}
 +  * The following options are located on the toolbar
 +    * {{mdi>magnify}} **Search**: Allows you to search for specific data
 +    * {{mdi>download}} **Export to Excel**: Enables exporting the current view data to an Excel file.
 +    * {{mdi>file-document}} **View Report**: Generates report that can be shared, printed, and downloaded in PDF format.
 +  * Data Table:
 +    * **Supplier**: The name of the supplier with an outstanding balance.
 +    * **Term**: The payment terms agreed with the supplier.
 +    * **Current Balance**: Outstanding balance that is not yet due, based on the purchase invoice's payment terms.
 +    * **Overdue 1-30**: Outstanding balance that is 1 to 30 days past its due date.
 +    * **Overdue 31-60**: Outstanding balance that is 31 to 60 days past its due date.
 +    * **Overdue 61-90**: Outstanding balance that is 61 to 90 days past its due date.
 +    * **Overdue 90+**: Outstanding balance that is more than 90 days past its due date.
 +    * **Total Balance**: The sum of all balances (current and overdue) for the supplier.
 +    * A **Total** row is shown at the bottom of the table, summarizing all columns across every supplier.
 +  * Clicking **View Report** generates a document that looks like the following: \\ {{:account_report:account_report_18.jpg?500|}}
 +++++
 +++++ Tax Summary Report: Displays the tax amounts incurred and outstanding balance, grouped by tax type and rate, for the selected period. |
 +=== Tax Summary Report ===
 +\\ //Activate SST add-on in the subscription plan to enable this report//
 +  * Log in to [[https://app.chillhub.com.my|Chillhub App]].
 +  * Navigate the Accounts Chart page by selecting **Menu** -> **Accounting** -> **Reports** 
 +  * Select **Tax Summary** as the Report Type
 +  * Select **Periodicity**
 +    * **Calendar Month**: Summarizes data for calendar month
 +    * **Calendar Quarter**: Summarizes data for standard quarters (Q1: Jan-Mar, Q2: Apr-Jun, etc).
 +    * **Calendar Year**: Summarizes data for the full calendar year.
 +    * **Financial Period**: Summarizes data using custom [[https://wiki.chillhub.com.my/doku.php?id=accountchart#configuring_financial_period|financial period]] defined in the system.
 +  * Use left/right arrow to navigate date range based on the selected periodicity, or manually adjust the **Date Range**.
 +  * **Account**: Select an taxes payable/deferred account.
 +  * Click **Generate Report** to generate the **Tax Summary** report.
 +  \\ {{:account_report:account_report_13.jpg?500|}}
 +  * The following options are located on the toolbar
 +    * {{mdi>magnify}} **Search**: Allows you to search for specific data
 +    * {{mdi>download}} **Export to Excel**: Enables exporting the current view data to an Excel file.
 +    * {{mdi>file-document}} **View Report**: Generates report that can be shared, printed, and downloaded in PDF format.
 +  * Data Table:
 +    * **Tax Type**: The category of tax (e.g., Service Tax, Sales Tax).
 +    * **Tax Rate**: The percentage applied to the taxable amount.
 +    * **Taxable Amount**: The total value of transactions subject to tax.
 +    * **Non-taxable Amount**: The total value of transactions not subject to tax.
 +    * **Debit**: Tax amounts recorded as debit entries, reducing the tax liability (e.g., payment made to Customs)
 +    * **Credit**: Tax amounts recorded as credit entries, increasing the tax liability (e.g., tax charged)
 +      * //Invoiced Service Tax is first recorded in the **Service Tax Deferred Account** and transferred to **SST Payable Account** upon payment; Sales Tax is recorded directly in **SST Payable Account**.//
 +    * **Description**: Notes explaining the change in tax liability.
 +    * **Balance**: The tax liability account balance at period end.
 +  * Clicking **View Report** generates a document that looks like the following:  \\ {{:account_report:account_report_14.jpg?500|}}
 +++++
 +++++ Debtor/Creditor Statement: Summary of outstanding amounts owed by customers (debtors) or to suppliers (creditors) over a selected period. |
 +=== Debtors/Creditors ===
 +  * Log in to [[https://app.chillhub.com.my|Chillhub App]].
 +  * Navigate the Accounts Chart page by selecting **Menu** -> **Accounting** -> **Debtor** or **Creditor** \\ {{:account_report:account_report_9.jpg?500|}}
 +  * The following options are located on the toolbar
 +    * {{mdi>magnify}} **Search**: Allows you to search for specific data
 + * {{mdi>refresh}} **Refresh**: Updates the current view by reloading the data
 +    * {{mdi>download}} **Export to Excel**: Enables exporting the current view data to an Excel file.
 +  * Data Table:
 +    * {{mdi>pencil}}: View detailed statement for the selected debtor or creditor.
 +    * **Creditor** or **Debtor**: Name of the customer (debtor) or supplier (creditor).
 +    * **Balance**: Outstanding amount owed by or to the party.
 +=== Debtor/Creditor Statement ===
 +  * Clicking {{mdi>pencil}} icon on a **Debtor** or **Creditor** row opens a statement dialog showing detailed transactions for the selected customer or supplier. \\ {{:account_report:account_report_10.jpg?500|}}
 +  * **Creditor**: The selected supplier whose statement is being viewed.
 +  * **Debtor**: The selected customer whose statement is being viewed.
 +  * **From** & **To**: Date range to filter the transactions.
 +  * **Fetch Data**: Loads transactions for the selected creditor within the chosen date range.
 +  * **Export to Excel**: Downloads the statement as an Excel file.
 +  * Data Table for **Creditor**:
 +    * {{mdi>pencil}}: View or edit the linked document or transaction.
 +    * **Date**: The date of the transaction.
 +    * **Payment Status**: Shows the current payment status of the purchase invoice (e.g., paid, not paid, partial).
 +    * **Document**: Purchase Invoice number, or Expense reference.
 +    * **Description**: Indicates the transaction type (e.g., Invoice, Payment, Expense, Credit/Debit Note, or Manual Entry).
 +    * **Ref. No.**: Displays the payment reference number or credit/debit note number.
 +    * **Debit**: Amount reduced from the supplier’s payable balance.
 +    * **Credit**: Amount added to the supplier’s payable balance.
 +  * Data Table for **Debtor**:
 +    * {{mdi>pencil}}: View or edit the linked document or transaction.
 +    * **Date**: The date of the transaction.
 +    * **Payment Status**: Shows the current payment status of the sales invoice (e.g., paid, not paid, partial).
 +    * **Document**: Sales invoice number.
 +    * **Description**: Indicates the transaction type (e.g., Invoice, Payment, Credit/Debit Note, or Manual Entry).
 +    * **Ref. No.**: Displays the payment reference number or credit/debit note number.
 +    * **Debit**: Amount added to the customer’s receivable balance.
 +    * **Credit**: Amount reduced from the customer’s receivable balance.
 +  * **View Document**: Opens the full document in a separate view. 
 +    * Transactions with the same **Description**, **Date** and **Reference Number** (e.g. payment ref. no. or credit/debit note no.) are grouped together.
 +    * **Aging Summary** is displayed at the bottom of the statement to show outstanding amounts grouped by how long they’ve been overdue. \\ {{:account_report:account_report_11.jpg?500|}}
 +++++
 +++++ Bank Reconciliation : Matches internal transaction records with bank statements to ensure accuracy  |
 +=== Bank Reconciliation ===
 +  * Log in to [[https://app.chillhub.com.my|Chillhub App]].
 +  * Navigate the Accounts Chart page by selecting **Menu** -> **Accounting** -> **Bank Reconciliation** \\ {{:account_report:account_report_12.jpg?700|}}
 +  * Select a **Cash Accounts**
 +  * Choose the **Month** or use the arrows to navigate.
 +  * Uncheck **"Show Pending Reconciliation"** to include already reconciled transactions.
 +  * Click **Fetch Transactions** button to load bank/cash transactions of the selected account.
 +  * The following options are located on the toolbar
 +    * {{mdi>magnify}} **Search**: Allows you to search for specific data
 +    * {{mdi>download}} **Export to Excel**: Enables exporting the current view data to an Excel file.
 +    * {{mdi>content-save}} **Save**: Save updates made during the reconciliation process.
 +  * Data Table:
 +    * {{mdi>pencil}}: View or edit the linked document or transaction.
 +    * **Date**: The date of the transaction.
 +    * **Document Type**: Indicates the type of transaction. (e.g. Sales Invoice Payment, Purchase Invoice Payment, etc)
 +    * **Document**: The reference number or ID of the associated document. (e.g. Invoice No.)
 +    * **Deposit**: Money received into the account (inflows).
 +    * **Withdrawal**: Money paid out from the account (outflows).
 +    * **Ref. No.**: Payment reference number.
 +    * **Employee**: The employee associated with the payment.
 +    * **Payee/Payer**: Party who made or received the payment.
 +    * **Remark**: Any additional notes related to the transaction.
 +    * **Checkbox** indicates whether the transaction has been reconciled.
 +  * Manually tick the checkboxes for matched transactions, then click **Save** to complete the bank reconciliation.
 +  * **Upload Statement (AI)**: Instead of manually ticking each transaction, you can let AI match your bank statement against fetched transactions automatically.
 +    * {{mdi>creation}} **Upload Statement**: Upload a bank statement file (PDF or image). \\ //Requires a selected Cash Account, fetched transactions, the AI add-on to be enabled, and edit permission.//
 +      * //Note: Requires the AI Productivity add-on. Each request consume AI Credits dynamically based on the amount of content extracted. You can track your remaining free balance at the top right//
 +      * PDFs longer than 10 pages will prompt you to select a page range
 +    * **Date Range**: After the statement is uploaded, optionally set a date range to narrow which fetched transactions AI should attempt to match against.
 +    * AI will automatically tick the checkboxes for transactions it successfully matches between your statement and the fetched transaction list.
 +      * If one transaction on that date has the exact same amount, it's matched right away.
 +      * Otherwise, transactions on that date with the same Reference No. (or Payee/Payer, if no reference) are grouped together and matched if their combined amount equals the statement amount.
 +    * **Unmatched Transactions Warning**: If any statement transactions could not be matched to a fetched transaction, a warning banner is shown listing each one, including its date, deposit/withdrawal amount, description, and reference number, so you can review and reconcile them manually.
 +    * Review the AI-matched (and any manually ticked) transactions, then click **Save** to complete the bank reconciliation.
 +++++
 +<aichat button float>Welcome to Chillhub AI Assistant. I can help you understand and use your ERP system.</aichat>
  • accountreport.1745650197.txt.gz
  • Last modified: 2025/04/26 06:49
  • by chillhubadmin