purchaseorder

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purchaseorder [2026/09/30 07:58] – chillhubadminpurchaseorder [2026/10/01 06:31] (current) – chillhubadmin
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     * **Remark**: Any additional notes or remarks related to the purchase order.     * **Remark**: Any additional notes or remarks related to the purchase order.
     * **Employee**: The name of the employee (e.g. salespersons) responsible for the purchase order.     * **Employee**: The name of the employee (e.g. salespersons) responsible for the purchase order.
-    * **Total**: The total amount of the purchase order. +    * **Total Incl. Tax**: The total amount of the purchase order, including applicable taxes. 
-    * **Currency**: The currency code used for this document (e.g., MYR, USD). +    * **Total Tax Amount**: The total amount of SST tax applied to the purchase order. 
 +    * **Total Excl. Tax**: The total amount of the purchase order, excluding taxes.
     * **Invoiced**: The total amount billed through purchase invoices for the purchase order.     * **Invoiced**: The total amount billed through purchase invoices for the purchase order.
 +    * **Paid**: The total amount paid through purchase invoices for the purchase order.
 +    * **Currency**: The currency code used for this document (e.g., MYR, USD). 
     * **Delivery Status**: Displays the current delivery status (e.g., None, Partial, Shipped) of the purchase order.     * **Delivery Status**: Displays the current delivery status (e.g., None, Partial, Shipped) of the purchase order.
       * **None**: No delivery has been initiated or scheduled.       * **None**: No delivery has been initiated or scheduled.
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 == Invoices Form == == Invoices Form ==
 ++++ General: Key details such as invoice number, date, accounting information. | \\ {{gallery>:purchase:purchase_9.jpg?500x0&crop=off&0}} ++++ General: Key details such as invoice number, date, accounting information. | \\ {{gallery>:purchase:purchase_9.jpg?500x0&crop=off&0}}
 +  * **Status**: Current status of the purchase invoice — **Issued** or **Cancelled**.
   * **Invoice No.**: The unique identifier for the purchase invoice.   * **Invoice No.**: The unique identifier for the purchase invoice.
   * **Date**: The date the purchase invoice was issued by the supplier.   * **Date**: The date the purchase invoice was issued by the supplier.
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     * **Amount**: The total value of the credit or debit note.     * **Amount**: The total value of the credit or debit note.
     * **Description**: A brief description or reason for the credit or debit note.     * **Description**: A brief description or reason for the credit or debit note.
-  * **Adjustment Form**: \\ {{gallery>:purchase:purchase_12.jpg?500x0&crop=off&0}}+  * **Adjustment Form**: \\ {{gallery>:purchase:purchase_12.jpg?400x0&crop=off&0}} 
 +    * **Status**: Current status of the adjustment — **Issued** or **Cancelled**.
     * **Credit/Debit Toggle**: Allows switching between a credit note and a debit note based on the adjustment type.     * **Credit/Debit Toggle**: Allows switching between a credit note and a debit note based on the adjustment type.
 +    * **Credit/Debit Note No.**: The unique identifier for the credit or debit note.
     * **Date**: The date when the credit or debit note was issued.     * **Date**: The date when the credit or debit note was issued.
 +    * **Third-party Charges**: Flag to indicate the charges are from a third party (e.g. customs, a delivery company) rather than the supplier itself. Excluded from Creditor statements. Useful for including external charges (e.g. customs duty, local freight) as part of the product's landing cost.
 +    * **Currency**: Choose the currency this adjustment is recorded in — either the invoice's currency (foreign) or your local currency. //Only available when the purchase invoice is in a foreign currency (e.g. a supplier's export invoice paired with a local customs duty charge)//.
     * **Description**: A brief explanation or reason for issuing the credit or debit note.     * **Description**: A brief explanation or reason for issuing the credit or debit note.
-    * **Product Adjustment**: Modify the invoiced quantity of a product to ensure **accurate cost calculation**.+    * **Qty Adjustment**: Modify the invoiced quantity or price of items to ensure accurate cost calculation. //Only items with Absorb to Product Cost unchecked are listed here — items already absorbed into another product's cost don't carry their own price to adjust.//
       * **Currency Button Toggles**: Switch the displayed amounts between local and foreign currencies (Available only when a foreign currency is selected).       * **Currency Button Toggles**: Switch the displayed amounts between local and foreign currencies (Available only when a foreign currency is selected).
-      * **Product**: The specific item or product being adjusted.+      * **Item**: The specific item being adjusted.
       * **Original Qty**: Original invoiced quantity       * **Original Qty**: Original invoiced quantity
-      * **Original Price**: Original invoiced price +      * **Original Price**: Original invoiced unit cost 
-      * **New Qty**: The adjusted quantity, updated in cases of returns or quantity changes. **Amount** will be recalculated automatically. +      * **New Qty**: The adjusted quantity, updated in cases of returns or quantity changes.  
-      * **New Price**: The adjusted unit price, updated in cases of discounts or price changes. **Amount** will be recalculated automatically. +        * Updates to **Product** items automatically recalculate **Product Cost Adjustment**. 
 +        * Updates to **Non-Product** items automatically recalculate **Direct Expense Adjustment**. 
 +      * **New Price**: The adjusted unit cost, updated in cases of discounts or price changes. Amount will be recalculated automatically. 
 +        * Updates to **Product** items automatically recalculate **Product Cost Adjustment**. 
 +        * Updates to **Non-Product** items automatically recalculate **Direct Expense Adjustment**.
         * Updates to New Price in either currency will automatically recalculate the corresponding value using the exchange rate.         * Updates to New Price in either currency will automatically recalculate the corresponding value using the exchange rate.
-    * **Amount**: The total value of the credit or debit note. Updating this will automatically distribute the adjustment across the **New Price** for each item. +    * **Product Cost Adjustment**: The total inventory/COGS-related adjustment (incl. tax) of the credit or debit note. 
-      * If the adjustment cannot be evenly distributed across all items, **split** the invoice item first.+      * Updating this field directly will automatically distribute the adjustment proportionally across the **New Price** of each **Product** item. 
 +      * When a foreign currency is selected, Amount is shown in both local and foreign currencies. 
 +      * Updates to Amount in either currency will automatically recalculate the corresponding value using the exchange rate. 
 +    * **Direct Expense Adjustment**: The total non-product related (expense) adjustment (incl. tax) of the credit or debit note. 
 +      * Updating this field directly will automatically distribute the adjustment proportionally across the **New Price** of each **Non-Product** item.
       * When a foreign currency is selected, Amount is shown in both local and foreign currencies.       * When a foreign currency is selected, Amount is shown in both local and foreign currencies.
       * Updates to Amount in either currency will automatically recalculate the corresponding value using the exchange rate.       * Updates to Amount in either currency will automatically recalculate the corresponding value using the exchange rate.
     * **Exchange Rate**: The rate used to convert the document currency to the base currency (Available only when a foreign currency is selected).     * **Exchange Rate**: The rate used to convert the document currency to the base currency (Available only when a foreign currency is selected).
       * {{mdi>currency-usd}}: Fetches the exchange rate from **Bank Negara Malaysia**, with fallback to other providers if not available.       * {{mdi>currency-usd}}: Fetches the exchange rate from **Bank Negara Malaysia**, with fallback to other providers if not available.
 +    * **SST/Input Tax**: The tax amount included in this adjustment, shown for reference only — it does not post to a separate tax account.
 +      * When a foreign currency is selected, Amount is shown in both local and foreign currencies.
 +      * Updates to Amount in either currency will automatically recalculate the corresponding value using the exchange rate.
     * **Accounting**: Assign accounts for the purchase credit/debit notes. By default, accounts are determined based on Account Charts > Account Rules     * **Accounting**: Assign accounts for the purchase credit/debit notes. By default, accounts are determined based on Account Charts > Account Rules
       * **Purchase Account**: Records inventory purchases that are later adjusted into Inventory and COGS at period end. (Disabled when using the Perpetual method)       * **Purchase Account**: Records inventory purchases that are later adjusted into Inventory and COGS at period end. (Disabled when using the Perpetual method)
     * **Original Total**: The total billed amount before the credit or debit note is applied.     * **Original Total**: The total billed amount before the credit or debit note is applied.
-      * When a foreign currency is selected, Original Total is shown in both local and foreign currencies. +    * **Total Adjustment**: The combined effect of the Product Cost Adjustment and Direct Expense Adjustment (incl. SST/Input Tax) on the billed amount. 
-    * **New Total**: The total billed amount after the credit or debit note is applied +    * **New Total**: The total billed amount after the credit or debit note is applied (Original Total adjusted by Total Adjustment). 
-      * When a foreign currency is selected, New Total is shown in both local and foreign currencies. +    * **Original Product Cost**: The total inventory/COGS-related cost across all Product items before this adjustment. 
-  * //When a purchase credit note or debit note is created, both **Cost of Goods Sold (COGS)** and **inventory values** may be affected, depending on whether the purchased goods have already been sold to customers.//+    * **Product Cost Adjustment**: The change in Product cost resulting from this adjustment. 
 +    * **New Product Cost**: The total Product cost after this adjustment is applied (Original Product Cost adjusted by Product Cost Adjustment). 
 +    * **Original Direct Expenses**: The total expense-related cost across all Non-Product items before this adjustment. 
 +    * **Direct Expenses Adjustment**: The change in Non-Product expenses resulting from this adjustment. 
 +    * **New Direct Expenses**: The total Non-Product expenses after this adjustment is applied. 
 +    * Attachment: Attach document as images or PDF files. 
 +      * **Upload File**: Click Upload File and select an image/pdf file. 
 +      * Alternatively, simply drag your file from your computer and drop it into the designated upload area 
 +      * Attachment Options: 
 +        * {{mdi>eye}}: Open and preview the image or PDF. 
 +        * {{mdi>delete}}: Remove the attachment. 
 +  * //When a purchase credit note or debit note with product cost adjustment is created, both **Cost of Goods Sold (COGS)** and **inventory values** may be affected, depending on whether the purchased goods have already been sold to customers.//
     * A business purchases **10 units** of items at **RM50 per unit** from a supplier.     * A business purchases **10 units** of items at **RM50 per unit** from a supplier.
     * The supplier later provides a **RM50 discount**, effectively reducing the cost per unit to **RM45** (RM50 ÷ 10).     * The supplier later provides a **RM50 discount**, effectively reducing the cost per unit to **RM45** (RM50 ÷ 10).
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     * **Method**: Select the payment method used (Cash, Bank Transfer, Credit Card, Debit Card, E-Wallet, Cheque, Others)     * **Method**: Select the payment method used (Cash, Bank Transfer, Credit Card, Debit Card, E-Wallet, Cheque, Others)
     * **Refund**: A checkbox to indicate that the payment is a refund. When selected, the system treats the transaction as a negative payment, deducting the amount from the total paid     * **Refund**: A checkbox to indicate that the payment is a refund. When selected, the system treats the transaction as a negative payment, deducting the amount from the total paid
 +    * **Third-Party Payment**: Flag to indicate the payment was made to a third party rather than the supplier directly. 
 +      * Record a separate payment for amounts going to a different third party.
 +    * **Currency**: Choose the currency this payment is recorded in — either the invoice's currency (foreign) or your local currency (for local credit/debit note)
 +      * Only available when the purchase invoice is in a foreign currency
 +      * Record a separate payment for each currency.
     * **Amount**: The amount paid.     * **Amount**: The amount paid.
       * When a foreign currency is selected, Amount is shown in both local and foreign currencies.       * When a foreign currency is selected, Amount is shown in both local and foreign currencies.
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         * Only available only when a foreign currency is selected.         * Only available only when a foreign currency is selected.
     * **Remark**: Optional field for additional notes or comments related to the payment.     * **Remark**: Optional field for additional notes or comments related to the payment.
 +    * Attachment: Attach transaction receipt as images or PDF files.
 +      * **Upload Receipt**: Click Upload Receipt and select an image/pdf file.
 +      * Alternatively, simply drag your file from your computer and drop it into the designated upload area
 +      * Attachment Options:
 +        * {{mdi>eye}}: Open and preview the image or PDF.
 +        * {{mdi>delete}}: Remove the attachment.
 ++++ ++++
 ++++ Documents: Attach and store scanned copies of the purchase invoices. | \\ {{gallery>:purchase:purchase_15.jpg?500x0&crop=off&0}} ++++ Documents: Attach and store scanned copies of the purchase invoices. | \\ {{gallery>:purchase:purchase_15.jpg?500x0&crop=off&0}}
  • purchaseorder.1790755086.txt.gz
  • Last modified: 2026/09/30 07:58
  • by chillhubadmin