accountchart

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accountchart [2025/08/25 07:16] – chillhubadminaccountchart [2026/09/28 09:36] (current) – chillhubadmin
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 === Manage Chart of Accounts === === Manage Chart of Accounts ===
   - Log in to [[https://app.chillhub.com.my|Chillhub App]].   - Log in to [[https://app.chillhub.com.my|Chillhub App]].
-  - Navigate the Accounts Chart page by selecting **Menu** -> **Accounting** -> **Accounts Chart** \\ {{:coa:coa_2.jpg?200|}} \\ {{::coa:coa_1.jpg?600|}}+  - Navigate the Accounts Chart page by selecting **Menu** -> **Accounting** -> **Accounts Chart** \\ {{gallery>:coa:coa_2.jpg?200x0&crop=off&0}} \\ {{gallery>::coa:coa_1.jpg?600x0&crop=off&0}}
   - The following options are located on the toolbar   - The following options are located on the toolbar
-    * {{mdi>magnify?24}} **Search**: Allows you to search for specific data +    * {{mdi>magnify}} **Search**: Allows you to search for specific data 
-    * {{mdi>refresh?24}} **Refresh**: Updates the current view by reloading the data +    * {{mdi>refresh}} **Refresh**: Updates the current view by reloading the data 
-    * {{mdi>download?24}} **Export to Excel**: Enables exporting the current view data to an Excel file. +    * {{mdi>download}} **Export to Excel**: Enables exporting the current view data to an Excel file. 
-    * {{mdi>plus?24}} **New**: Creates a new entry or record in the system.+    * {{mdi>plus}} **New**: Creates a new entry or record in the system.
   - More options:   - More options:
-    * {{mdi>unfold-more-horizontal?24}} **Expand all**: Expand all account root types +    * {{mdi>unfold-more-horizontal}} **Expand all**: Expand all account root types 
-    * {{mdi>unfold-less-horizontal?24}} **Collapse all**: Collapse all account root types +    * {{mdi>unfold-less-horizontal}} **Collapse all**: Collapse all account root types 
-    * {{mdi>calendar-range?24}} **Configure Financial Period**: Set up financial periods and define opening balances for each account. +    * {{mdi>calendar-range}} **Configure Financial Period**: Set up financial periods and define opening balances for each account. 
-    * {{mdi>gavel?24}} **Configure Rules**:  Specify default accounts for particular transactions and industries.+    * {{mdi>gavel}} **Configure Rules**:  Specify default accounts for particular transactions and industries.
   - Data Table: //(Note that some of these columns may be hidden in the row details)//   - Data Table: //(Note that some of these columns may be hidden in the row details)//
-    * {{mdi>chevron-up?24}}: Expand row to view more details/child accounts. +    * {{mdi>chevron-up}}: Expand row to view more details/child accounts. 
-    * {{mdi>chevron-down?24}}: Collapse row to hide details/child accounts. +    * {{mdi>chevron-down}}: Collapse row to hide details/child accounts. 
-    * {{mdi>pencil?24}}: Edit account details (Mobile View: expand row to access) +    * {{mdi>pencil}}: Edit account details (Mobile View: expand row to access) 
-    * {{mdi>delete?24}}: Delete an account (Mobile View: expand row to access) +    * {{mdi>delete}}: Delete an account (Mobile View: expand row to access) 
-    * {{mdi>plus?24}}: Add a child account (Mobile View: expand row to access)+    * {{mdi>plus}}: Add a child account (Mobile View: expand row to access)
     * **Account**: Name of account     * **Account**: Name of account
     * **Code**: Unique account code.     * **Code**: Unique account code.
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     * **Root Type**: Classification of the account as **Assets, Liability, Equity, Revenue, or Expenses.**     * **Root Type**: Classification of the account as **Assets, Liability, Equity, Revenue, or Expenses.**
 === Account Form === === Account Form ===
-{{:coa:coa_3.jpg?400| }}+{{gallery>:coa:coa_3.jpg?400x0&crop=off&0}}
   * **Account**: Name of account   * **Account**: Name of account
   * **Code**: Unique account code.   * **Code**: Unique account code.
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   * //Cash Account Attributes//   * //Cash Account Attributes//
     * **Cash Account**: Indicates that the account can be used for receiving or making payments (e.g., bank accounts, cash in hand). Only applicable when root type is **Asset**     * **Cash Account**: Indicates that the account can be used for receiving or making payments (e.g., bank accounts, cash in hand). Only applicable when root type is **Asset**
 +    * **Credit Card Payable**: Indicates that the account can be used for making payments. Only applicable when root type is **Liability**
     * **Exclude from Statements**: Prevents payment transactions related to this account from appearing in **debtor or creditor statements**. This is useful for handling overpayments or advance payments, which can be applied to future invoices instead of being refunded. Only applicable for **Cash Account**     * **Exclude from Statements**: Prevents payment transactions related to this account from appearing in **debtor or creditor statements**. This is useful for handling overpayments or advance payments, which can be applied to future invoices instead of being refunded. Only applicable for **Cash Account**
   * //Inventory Account Attributes//   * //Inventory Account Attributes//
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 === Configuring Financial Period === === Configuring Financial Period ===
   - Navigate to Accounts Chart page   - Navigate to Accounts Chart page
-  - Click {{mdi>calendar-range?24}} **Configure Financial Period** button at the top right.+  - Click {{mdi>calendar-range}} **Configure Financial Period** button at the top right.
   - Managing Financial Periods:   - Managing Financial Periods:
-    * To create new financial period, click {{mdi>plus?24}} **New** button at the top right. +    * To create new financial period, click {{mdi>plus}} **New** button at the top right. 
-    * To edit existing financial period, click {{mdi>pencil?24}} button in the corresponding data table row. +    * To edit existing financial period, click {{mdi>pencil}} button in the corresponding data table row. 
-    * To delete existing financial period, click {{mdi>delete?24}} button in the corresponding data table row.+    * To delete existing financial period, click {{mdi>delete}} button in the corresponding data table row.
 == Financial Period Form ==  == Financial Period Form == 
-Define a financial period by specifying its name, start and end dates, and setting up opening balances for relevant accounts.\\ {{:coa:coa_4.jpg?400| }}+Define a financial period by specifying its name, start and end dates, and setting up opening balances for relevant accounts.\\ {{gallery>:coa:coa_4.jpg?400x0&crop=off&0}}
   * **Financial Period Name**: Name of the financial period.   * **Financial Period Name**: Name of the financial period.
   * **Start Date**: The beginning date of the financial period.   * **Start Date**: The beginning date of the financial period.
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 === Manage Account Rules === === Manage Account Rules ===
   - Navigate to Accounts Chart page   - Navigate to Accounts Chart page
-  - Click {{mdi>gavel?24}} **Configure Rules** button at the top right.+  - Click {{mdi>gavel}} **Configure Rules** button at the top right.
   - Managing Account Rules:   - Managing Account Rules:
-    * To create new account rules, click {{mdi>plus?24}} **New** button at the top right. +    * To create new account rules, click {{mdi>plus}} **New** button at the top right. 
-    * To edit existing account rules, click {{mdi>pencil?24}} button in the corresponding data table row. +    * To edit existing account rules, click {{mdi>pencil}} button in the corresponding data table row. 
-    * To delete existing account rules, click {{mdi>delete?24}} button in the corresponding data table row.+    * To delete existing account rules, click {{mdi>delete}} button in the corresponding data table row.
 == Account Rules Form ==  == Account Rules Form == 
-Define account rules to specify default accounts for particular transactions and industries. \\ {{:coa:coa_5.jpg?400| }}+Define account rules to specify default accounts for particular transactions and industries. \\ {{gallery>:coa:coa_5.jpg?400x0&crop=off&0}}
   * **Account Rule**: Name of the account rule.   * **Account Rule**: Name of the account rule.
   * **Industry**:(Optional) Specifies default accounts based on industry type (e.g., a specific Revenue or Inventory Account for a particular industry).   * **Industry**:(Optional) Specifies default accounts based on industry type (e.g., a specific Revenue or Inventory Account for a particular industry).
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     - Specify the industry to override default settings.     - Specify the industry to override default settings.
     - Assign the default accounts to be overridden.     - Assign the default accounts to be overridden.
-  * **Default Cash Account**: Default account for payment transactions.+  * **Default Cash Account**: Default cash account for payment transactions. 
 +  * **Default Cash on Hand**: The default cash account used when the payment method is **Cash**. 
 +  * **Default Bank Account**: The default cash account used when the payment method is **Bank Transfer**. 
 +  * **Default E-Wallet Account**: The default cash account used when the payment method is **E-Wallet**. 
 +  * **Default Cheques Clearing Account**: The default cash account used for customer payment when payment method is **Cheque** 
 +  * **Default Card Clearing Account**: The default cash account used for **Customer Payment** when payment method is **Credit Card** or **Debit Card** 
 +  * **Default Card Payable Account**: The default account used for **Supplier Payment** when payment method is **Credit Card** or **Debit Card** 
 +    * Must be **Liability** account with **Credit Card Payable** enabled
   * **Inventory Tracking Method**: Determines whether inventory and COGS are updated in real time (Perpetual) or at period end (Periodic).   * **Inventory Tracking Method**: Determines whether inventory and COGS are updated in real time (Perpetual) or at period end (Periodic).
     * **Perpetual**: Purchases are recorded in the Inventory Account, with inventory and COGS updated in real time with each purchase and sale transaction.     * **Perpetual**: Purchases are recorded in the Inventory Account, with inventory and COGS updated in real time with each purchase and sale transaction.
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   * **Default Accounts Payable Account**: Default account for supplier payables.   * **Default Accounts Payable Account**: Default account for supplier payables.
   * **Default Accounts Receivable Account**: Default account for customer receivables.   * **Default Accounts Receivable Account**: Default account for customer receivables.
 +  * **Default Foreign Exchange Gain Account**: Default account used to record gains arising from favorable exchange rate differences in foreign currency transactions.
 +  * **Default Foreign Exchange Loss Account**: Default account used to record losses arising from unfavorable exchange rate differences in foreign currency transactions.
   * **Default Unearned Revenue Account**: Default account used for recording advance payments received for sales orders.   * **Default Unearned Revenue Account**: Default account used for recording advance payments received for sales orders.
   * **Default SST Payable Account**: Default account used for tracking Service Tax or Sales Tax that is already due.   * **Default SST Payable Account**: Default account used for tracking Service Tax or Sales Tax that is already due.
   * **Default Service Tax Deferred Account**: Default account used for tracking Service Tax invoiced but not yet due until payment is received.   * **Default Service Tax Deferred Account**: Default account used for tracking Service Tax invoiced but not yet due until payment is received.
  
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  • accountchart.1756106212.txt.gz
  • Last modified: 2025/08/25 07:16
  • by chillhubadmin