If you’d like to use the accounting features in Chillhub, refer to the following guide for step-by-step instructions on configuring the chart of accounts, account rules, and financial periods.

1. Log in to Chillhub App.
2. Navigate the Invoice page by selecting Menu → Accounting → Accounts Chart
   
   
3. The following options are located on the toolbar
   • Search: Allows you to search for specific data
   • Refresh: Updates the current view by reloading the data
   • Export to Excel: Enables exporting the current view data to an Excel file.
   • New: Creates a new entry or record in the system.
4. More options:
   • Expand all: Expand all account root types
   • Collapse all: Collapse all account root types
   • Configure Financial Period: Set up financial periods and define opening balances for each account.
   • Configure Rules: Specify default accounts for particular transactions and industries.
5. Data Table: (Note that some of these columns may be hidden in the row details)
   • : Expand row to view more details/child accounts.
   • : Collapse row to hide details/child accounts.
   • : Edit account details (Mobile View: expand row to access)
   • : Delete an account (Mobile View: expand row to access)
   • : Add a child account (Mobile View: expand row to access)
   • Account: Name of account
   • Code: Unique account code.
   • Description: Description of the account.
   • Root Type: Classification of the account as Assets, Liability, Equity, Revenue, or Expenses.

• Account: Name of account
• Code: Unique account code.
• Root Type: Classification of the account as Assets, Liability, Equity, Revenue, or Expenses.
• Parent Account: The higher-level account under which this account is group (if applicable).
• Description: Description of the account.
• Is Group: Indicates whether the account is a group account.
• Asset Type: Current Asset/Non-Current Asset (only applicable when root type is Asset)
  • Current Asset: Short-term assets expected to be converted into cash within one year (e.g., cash, inventory, accounts receivable)
  • Non-current Asset: Long-term assets that will not be liquidated within a year (e.g., land, buildings, equipment)
• Liability Type: Current Liability/Non-Current Liability (only applicable when root type is Liability)
  • Current Liability: Debts or financial obligations expected to be settled within one year (e.g., accounts payable, SST tax payable).
  • Non-current Liability: Debts due for repayment beyond one year (e.g., long-term loans).
• Cash Account Attributes
  • Cash Account: Indicates that the account can be used for receiving or making payments (e.g., bank accounts, cash in hand). Only applicable when root type is Asset
  • Exclude from Statements: Prevents payment transactions related to this account from appearing in debtor or creditor statements. This is useful for handling overpayments or advance payments, which can be applied to future invoices instead of being refunded. Only applicable for Cash Account
• Inventory Account Attributes
  • Inventory Account: Indicates that the account is an inventory account. Only applicable when root type is Asset
  • Cost of Good Sold Account: The corresponding Cost of Goods Sold (COGS) account when inventory items are sold. Only applicable for Inventory Account
  • Inventory Adjustment Account: The corresponding Cost of Goods Sold (COGS) account when there are adjustment on the inventory item. Only applicable for Inventory Account
• Expense Account Attributes
  • Cost of Goods Sold: Indicates that the account is a COGS account, covering any costs directly tied to producing products sold to customers (e.g., direct labor wages, purchase price, shipping costs). Only applicable when root type is Expenses.
  • Non-cash Expenses: Expenses such as Depreciation and Amortization, which do not involve actual cash transactions. Only applicable when root type is Expenses.